Once a dataset has been uploaded to ODC, you can manage the dataset by:

• Update a dataset: If new data has become available and you want to add it to the same dataset.

• Add metadata: Metadata form is a useful space to provide extra information about your dataset (required for a DOI request)

• Share data: If you want to share data with others at ODC

You can update any dataset under you control. That is, any dataset you have uploaded or any dataset in your lab space if you have Manager or PI status.

ODC provides two options to update a dataset in the system:

• Upload a new version: This option will remove all the data in your dataset and will replace it with new data. The current data will be deleted

• Appending new rows: This option will add new data rows to the dataset. The current data entries will not be changed. Note: if your dataset was too large to upload or replace, you should split your data file into smaller files and use the Append Rows workflow to upload each piece.

ODC offers a metadata form where you can provide information about the dataset. You can access the Metadata Editor for each dataset from a dataset view page. This information is unique to each dataset.

A quick video

The Metadata Editor

Information you can edit in the form

• Title: Title that will be displayed on the dataset citation. Note that this will not change the title of the dataset visible within the ODC itself. Please include the species, sex, lesion type and area in your title.

• Abstract: The Abstract includes 3 fields: Study Purpose, Data Collected, Data Usage Notes.

  • Study Purpose: Short description of the overall study purpose that resulted in the dataset.

  • Data Collected: Summary of what kind of data is included in the dataset and how the data was collected. Please include important experiment parameters (such as experimental model and injury severity) and critical outcome measures.

  • Conclusions: Summary of conclusions (if any) made with the dataset at the time of dataset publication.

• Keywords: Keywords can be added to allow search engines to locate the DOI and dataset citation once the dataset is published. You can add your own keyword or start typing to see the ones ODC has already registered. You can reorder the keywords after they are added by dragging/dropping them in the list.

• Provenance / Originating Publication: This section allows for entering publications that are related to the dataset. You can either import the information automatically or introduce it manually.

  • Import from existing publication: enter the DOI or PMID. Note that we can only import information from some preprint articles. Check the “Import authors as contributors” checkbox to import the publication’s author list automatically as contributors of the dataset (you will have to assign the dataset author and contact author labels to the respective entries after importing). After import, choose to edit the publication entry and fill out the remaining fields: Citation Relevance.

  • Manual: If you want to enter information manually, you can create a blank entry by leaving the DOI/PMID field blank and hitting “Import/Add Publication.” Choose to edit the new entry and fill out the appropriate fields: DOI, PMID, Citation, Citation Relevance.

• Relevant links: This section allows for adding links to external resources that are relevant to the dataset. For example, if omics data associated to the dataset have been deposited in another repository, the link can be provided here. This section can also be used to link the current dataset to a published dataset in ODC.

• Notes: The Notes section should be used to provide important guidance for others on using your data. Relevant information may include technical issues during the experiment that may require data exclusion, specifics about the techniques that may prevent merging with other datasets, and so on. The goal is to provide information useful to data re-users and prevent data misuse.

• Funding and Acknowledgements: The Funding and Acknowledgements section requires 2 fields for each entry: Funding Agency, Funding Identifier and PI Initials. You can reorder the entries after they are added by dragging/dropping them in the list.

  • Funding Agency: Name of funding agency.

  • Funding Identifier and PI Initials: Respective funding ID (e.g. grant number) and PI Initials in parenthesis. For example: 4F0887Z (AC).

• Contributors / Authors: ODC considers any Author of a dataset a Contributor. Authors will have their names attached to the citation of a dataset if published. Contributors that are not authors are other persons that do not constitute an author but you want acknowledge their contribution to the dataset. Each Contributor/Author has 5 fields to fill out. Each entry is added as a contributor to the dataset by default; if you check the options to include an entry as an author or contact author, the appropriate label will be applied to the contributor/author entry. Each entry includes: First Name, Middle Initial, Last Name, ORCID, Affiliation, and Contact Email (if contact author). Data that was imported might be incomplete and will need to be edited.

  • First Name: Person’s first name.

  • Middle Initial: Person’s middle initial (if relevant).

  • Last Name: Person’s last name.

  • ORCID: Person’s associated ORCID.

  • Affiliation: Person’s associated affiliation at time of publishing the dataset.

  • Contact Email: Person's contact email (field appears only if they are a contact author)

Information that we automatically provided for you

• DOI: This is provided by ODC once you go through the DOI request process

• Dataset Citation: This field provides you with a look at how the citation of the dataset will look like if released to the public. It is constructed automatically from the provided list of authors and the tile. You can see the changes as you change those two pieces of information!

• Dataset Info: Dataset info is automatically populated from the other sections. The section includes: Contact Author information, Lab, ODC Accession Number, Number of Records in Dataset, Fields per Record, number of associated Files.

• License: The License is automatically assigned once and if the dataset is published. All datasets published on the ODC will be under the Creative Commons Attribution License (CC-BY 4.0).

Once a dataset is first uploaded to ODC, only the uploader has access to it. It is located in the Personal Space. Sharing data is the process of moving a dataset from the personal space to a place in the ODC where others can see and download the data (Community Data Space and Public Data Space).

Step-by-Step Data Sharing (for uploaders)

1. Log in to ODC and navigate to the specific dataset that you want to share with others and click on it to open the Dataset page

2. Click "Change" link on the Data Space information located on the top right corner

3. A pop-up window will open, select the space that you want to move your dataset to (ie. Lab Space) and click update. After a moment, the data space status should update to the Lab Space. Now, everyone that is a member of that lab can see and access your dataset.

4. If you want to move the dataset back to the Personal space, use the “Change” link again.

Step-by-Step (for PI and Managers)

1. Make sure you are logged in as the PI or Lab Manager for the ODC lab and check that your Current Lab is correct. If you need to switch labs, use the “Switch Lab” option on the navigation menu.

2. Select “Current Lab” on the navigation menu as the PI or Lab Manager.

3. In the Dataset window, find the dataset of interest. Click on the dataset’s status to open the Change Dataset Status window.

4. Select the corresponding option and select "Update Status". The dataset will be assigned to the selected data space. Check How does privacy work on the ODC to know which users can access data in each data space.