ODC Metadata Editor

REFERENCE: identifies and describes the essential metadata inputs and requirements of the Metadata Editor and how they are used to create a dataset's metadata homepage and citation

The ODC Metadata Editor is the tool used to create a dataset's "metadata homepage" on the ODC. It is a structured form used to collect project-level metadata and serves two important roles:

1. Captures essential metadata in a standardised format to ensure datasets are findable and accessible (e.g., authors, keywords, funding, etc.)

2. Captures a Narrative Summary of a dataset to provide context as to what data is contained in the file(s), how it was produced, and other information that may be relevant for data reuse

Datasets submitted for publication must fill out the Metadata Editor. Additional details regarding content requirements are described in ODC Publishing Standard and Narrative Summary (Abstract)

The Metadata Editor

The Metadata Editor is available for unpublished datasets - it is accessed directly from the Dataset Review page by clicking the blue "Metadata Editor" button. Once a dataset has made a DOI request or been published, the Metadata Editor is locked.

Fields Requiring Input

Field	Description	Input
Title*	Title that will be displayed on the dataset citation	Enter a title. The title should describe the data itself and not the results The title used for a dataset should differ from the title of the published paper as these are two different entities that will have different DOIs
Abstract	Narrative summary of the dataset and how it was produced	The Narrative Summary should be structured by entering relevant information into the sub-fields: Study Purpose: Short description of the overall study purpose that resulted in the dataset Data Collected: Summary of what kind of data is included in the dataset and how the data was collected Conclusions: Summary of conclusions (if any) made with the dataset at the time of dataset publication Additional details of content requirements are described in ODC Publishing Standard and Narrative Summary (Abstract)
Keywords	Keywords relevant to the dataset that will allow search engines to locate the DOI and dataset citation once published	Enter keywords relevant to the dataset (e.g., injury type, injury model, methods, outcomes, interventions, etc.)
Provenance/ Originating Publications	Publications related to the dataset	Enter any publications related to the dataset (e.g., journal articles) Import from existing publication: enter the DOI or PMID. Note that ODC can only import information from some preprint articles. Check the “Import authors as contributors” checkbox to import the publication’s author list automatically as contributors of the dataset (data producer(s) will have to assign the dataset author and contact author labels to the respective entries after importing). After import, choose to edit the publication entry and fill out the remaining fields: Citation Relevance Manual: to enter information manually, create a blank entry by leaving the DOI/PMID field blank and hitting “Import/Add Publication,” then edit the new entry and fill out the appropriate fields: DOI, PMID, Citation, Citation Relevance
Relevant Links	External links or resources that are relevant to the dataset	Enter any external links or resources that are relevant to the dataset Links to associated data deposited in another repository (e.g., omics or imaging data) Links to associated datasets in the ODC
Notes	Additional notes that provide guidance for use or prevent misuse of the dataset	Enter any notes or guidance relevant to use of the dataset. This may include: Technical issues that occurred during the experiment that may require data exclusion Specifics about techniques that may prevent merging with other datasets
Funding and Acknowledgments	Funding and acknowledgments. Includes the sub-fields: Funding Agency Funding Identifier and PI initials	Input any relevant funding and acknowledgments into the sub-fields: Funding Agency: Name of funding agency Funding Identifier and PI Initials: Respective funding ID (e.g. grant number) and PI Initials in parenthesis. For example: 4F0887Z (AC) Entries can be reordered by dragging/dropping items in the list
Contributors/ Authors	Authors and/or contributors to the dataset: Author: name appears as part of the dataset citation and on the dataset's metadata homepage Contributor: name is not part of the dataset citation but does appear on the dataset's metadata homepage	Input all authors and/or contributors to the dataset by filling out the following sub-fields for each person: First Name: Person’s first name Middle Initial: Person’s middle initial (if relevant) Last Name: Person’s last name ORCID: Person’s associated ORCID Affiliation: Person’s associated affiliation at time of publishing the dataset By default, all persons are contributors. To assign: Authorship: select the checkbox "Include in author list" Contact Author: select the checkbox "Designate as contact author"

Information The ODC Automatically Provides

• DOI: the DOI is provided by the ODC after a dataset has made a DOI request and completed the Editorial Review & Publication process

• Dataset Citation: the citation is automatically constructed from the provided list of authors and the title; it changes as metadata fields are input or revised and provides a preview of how the dataset citation will look if released to the public

• Dataset Info: the dataset info is automatically populated from various metadata inputs and file contents. It includes the sub-fields:

  • Contact Author

  • Lab

  • ODC-SCI/TBI Accession Number

  • Records in Dataset (number of rows in the Subject Data File)

  • Fields per Record (number of data columns in the Subject Data File)

  • Files (number of files in dataset package)

• License: the License is automatically assigned once and if the dataset is published - all datasets published on the ODC are done so under the Creative Commons Attribution License (CC-BY 4.0)